£16.70 per hour
Jim Allister is an elected MLA for North Antrim. He is looking a part time receptionist / administrator for the following days per week:
Wednesday & Thursday 9am – 5pm (16 hours)
Important Note: All above is subject on the continuance of the Northern Ireland Assembly and is based on a 12 month contract which may be renewable.
Job Description
• Providing general admin support (typing, emails, phone calls, distributing mail, filing, photocopying,etc), reporting to the office manager.
• Assisting with MLA’s diary management
• Ordering and managing stationery stock/office equipment
• Organising and providing secretarial support for meetings
• Updating/maintaining databases
• Managing and monitoring incoming calls and enquiries
• Gathering relevant information to assist with resolving cases
• Drafting letters/correspondence
• Ensuring enquiries are dealt with sensitively and confidentially
• Retaining records and information confidentially and in line with the Data Protection Act
• Other duties as required in support of the MLA carrying out their Assembly duties
Person Specification
Essential Criteria
1. Experience in secretarial/administration work;
2. Experience of working to targets/deadlines;
3. Excellent Interpersonal Skills;
4. Excellent communication & organisational skills;
5. Proficient in Microsoft Office Programs.
Desirable Criteria
1. Previous experience in a public facing role.
2. Working knowledge of the public service
Deadline for all applications: 5pm on Monday 25thSeptember 2023
Application forms are available on request from 38 Henry Street, Ballymena, BT42 3AH, telephone 028 25640250 or via email info@jimallister.org